Total fleet costs TCO calculation tool from Post Company Cars
How much does your fleet really cost? The purchase price of a vehicle is only part of the actual total costs. With the free TCO tool from Post Company Cars, fleet managers and decision-makers can calculate their total costs (total cost of ownership) in just a few steps – and identify where real savings potential lies at a glance.
For companies with 5 vehicles or more. Free of charge. Without login
3 steps to greater transparency about your fleet costs
Here’s how the calculation works – clearly, quickly and completely free of charge:
- Step 1: Enter your contact details: To begin with, add your contact information. We need this to be able to send you the personal evaluation by e-mail. The subsequent consultation is optional.
- Step 2: Provide information on the fleet, consumption and costs: In the next step, you enter six key details: number of vehicles and holding period, kilometres travelled and fuel consumption, as well as the gross price and discount per vehicle. The tool calculates all other costs automatically.
- Step 3: Receive an evaluation and identify potential savings: Immediately after entering your data, you’ll receive a clear analysis of your total fleet costs: total costs per year, average costs per vehicle and average residual value per vehicle. The detailed results will also be sent by e-mail. If you wish, you can then arrange a non-binding consultation with one of our fleet experts.
These costs are included in the TCO calculation
TCO stands for total cost of ownership. This refers not only to the purchase price of a vehicle, but also to all costs incurred over the entire useful life. This overall view is crucial, especially for vehicle fleets: it creates transparency, enables informed decisions and is the basis for sustainable cost optimization.
The TCO tool takes these cost categories into account:
- Acquisition cost (initial investment): the one-off investment costs when purchasing a vehicle – purchase price, any installation costs (e.g. for charging infrastructure) and licence and set-up fees.
- Operating costs: all recurring operating costs: fuel or electricity, insurance premiums, taxes and duties and administrative expenses.
- Maintenance costs: costs for scheduled services, repairs, tyre changes, spare parts and technical support.
- Indirect costs (downtime/indirect costs): costs arising from vehicle failures, downtimes or efficiency losses – often underestimated, but economically relevant.
- Residual value: the resale value of the vehicle at the end of its useful life. This is deducted from the total costs and, in turn, lowers the effective TCO.
Why is the TCO calculation worthwhile for your fleet?
Full transparency instead of isolated individual costs
If you only know the purchase price, you won’t know the costs of your vehicle fleet. The TCO shows all costs over the entire useful life, creating the basis for informed decisions at Executive Board level.
Highlight savings potential
Practical experience shows that companies can save between 7 and 15 percent of their fleet costs with an in-depth TCO analysis and targeted measures. The TCO tool provides the decision-making basis for this.
Better planning for your vehicle fleet
With valid cost data, replacement procurements can be planned in a more targeted way, budgets can be calculated more realistically and investment decisions can be better justified. TCO is the management tool for every professionally managed fleet.
Sound basis for decision-making at C level and procurement
The evaluation provides specific figures that can be reused internally – for budget discussions, benchmarking or the evaluation of new vehicle models. Not gut feelings, but a real database.
Sustainable cost optimization
Those who know their TCO can optimize in a targeted way: compare vehicle models, reduce operating costs, better manage depreciation. Post Company Cars supports you along the way – from calculation to implementation.
FAQs
TCO stands for total cost of ownership. The term describes all costs incurred over the entire useful life of a vehicle or vehicle fleet: from acquisition to operation, maintenance and insurance to the resale value. Unlike isolated individual costs, TCO provides a complete economic picture.
The TCO tool is aimed at fleet managers, procurement managers and decision-makers in companies that operate their own company vehicles. It is particularly recommended for a fleet size of 5 vehicles or more when cost transparency and strategic planning are operationally relevant.
You can enter the details in three short steps: number of vehicles and holding period, average kilometres travelled and fuel consumption, gross price and discount per vehicle. The tool calculates all other costs automatically – accounting data is not required.
No. Operating costs are only part of the total cost of ownership. The TCO also includes the initial acquisition cost, indirect costs due to downtime and the residual value of the vehicle at the end of its useful life. Those who only know the ongoing operating costs underestimate the actual economic impact of their vehicle fleet.
Yes, completely. The TCO tool is available all those interested free of charge – without registration, without a subscription and without hidden fees. Only your contact details will be requested at the beginning so that we can send you the detailed evaluation by e-mail.
Do you have any questions about calculating your TCO?
Contact us – we’ll be happy to advise you on your savings opportunities without any obligation and show you how to optimize your fleet costs in the long term. Either via e-mail at verkauf.companycars@swisspost.ch or directly with one of our customer advisors.
How much does the fleet actually cost me?
The Admiral of the English Armada and the French “Sun King” were already asking this question – but in the 16th and 17th centuries, there was still no answer. That’s not the case today: with our TCO calculation tool, fleet managers can calculate the total costs of their fleet in just a few steps. To promote this simple and ingenious tool, we’ve produced two surprising, humorous video clips with AI. They show in an entertaining way that we can finally answer today’s question about costs.